Front Office Coordinator

About TensorWave

Our mission is simple: deliver seamless, secure, reliable, and resilient AI compute at scale. We've built a versatile cloud platform that eliminates infrastructure barriers, empowering builders to focus on innovation instead of fighting their stack. Because breakthrough AI should move at the speed of ideas, not infrastructure.

About the Role

We're looking for a Front Office Coordinator to be the welcoming face and organized heart of our office. As the first person clients, visitors, and candidates meet, you'll set the tone for every interaction — making sure everyone who walks through our doors or calls our main line feels welcomed, informed, and taken care of.

Beyond the front desk, you'll keep the office running smoothly day to day overseeing supplies and vendors, and supporting team events and employee experience initiatives. You'll partner closely with the Office Manager and teams across the company to make sure our workplace is organized, safe, and a great place to work.

This role is ideal for someone who is friendly, polished, and highly organized, enjoys juggling many tasks at once, and takes pride in creating a professional, positive environment for clients and coworkers alike.

What You’ll Do

Front Desk & Guest Experience

• Greet and check in all clients, visitors, vendors, and candidates in a warm, professional manner

• Manage the visitor log and badge or sign-in process to keep the office safe and secure

• Maintain a clean, organized, and welcoming reception area and lobby at all times

• Answer general questions and direct guests to the right person or meeting space

Office Operations & Facilities

• Order and track office, kitchen, and break room supplies while staying within budget

• Help maintain shared spaces, including the kitchen, break room, and outdoor patio

• Support office safety and security processes, including key cards, parking access, and emergency procedures

Events & Employee Experience

• Help coordinate company events, team lunches, and celebrations such as birthdays and work anniversaries

• Support People Operations with on-site events like health fairs, open enrollment sessions, and trainings

• Help plan and promote initiatives that build a positive, connected office culture

• Take on special projects related to office operations and employee experience as needed

Who You Are

Required Qualifications

• This is an entry-level role, and no prior experience is necessary. We'll provide hands-on training, and we welcome candidates who are eager to learn and grow.

• A warm, professional demeanor and a genuine enjoyment of helping people

• Excellent verbal and written communication skills

• Strong organizational skills and the ability to juggle multiple priorities with attention to detail

• Sound judgment and discretion when handling confidential information

• A proactive, problem-solving mindset — you notice what needs to be done and take care of it

• Reliability and punctuality, with the ability to work on-site during regular business hours

• Must be able to stand, walk, bend, stoop, and regularly lift and carry objects weighing up to 50 pounds.

What We Offer

• Full Time, Hourly Position

• Stock Options

• 100% paid Medical, Dental, and Vision insurance for Employees

• Company Health Savings Account Contributions

• 100% paid Short Term and Long Term Disability Insurance for Employees

• Life and Voluntary Supplemental Insurance Options

• Other Insurance Options, such as Pet & Legal Insurance

• Various Supplementary Health Benefits, such as discounted Virtual Healthcare Appointments and Serious Illness Support

• Flexible Spending Account

• 401(k)

• Employee Assistance Program

• Flexible PTO

• Paid Holidays

• Parental Leave

• Other In-Office Perks

Equal Employment Opportunity

TensorWave is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of any protected status under applicable law.

Reasonable Accommodations

TensorWave provides reasonable accommodations in accordance with applicable laws. If you require accommodation during the hiring process, please contact [email protected].

Employment Eligibility

All offers of employment are contingent upon verification of identity and authorization to work in the United States, as required by law.

Background Checks

Where permitted by law, employment may be contingent upon the successful completion of a job-related background check.

Data Privacy Notice

By submitting an application, you acknowledge that TensorWave may collect, use, and retain your personal information for recruiting and employment-related purposes in accordance with applicable data privacy laws.